Oxon Shamrock C.S.C.

Minutes for the Annual General Meeting, held 1^st August 2009 at 12.30 in the Six Bells.

Apologies: Dave Heron, Kevin and Don, Joe W Minutes from previous meeting:-

The Chairman, read through the minutes from the last Annual General Meeting, David Heron did the newsletter, however there were no social events arranged.   The club received all the tickets they ask for but these need to be paid for up front.   Bardwell under 7’s got the charity donation.  There was resolution around the member who didn’t pay for tickets received and the club did enter the Celtic pools.  New footie cards were organised, however, it is time to get some more.  John to give George the number to call to arrange for the new cards as payment is required when ordering.  Geraldine did move away and stopped sponsorship of the website however, Dave Truby sponsored the site last year. 

Chairman’s/Secretary’s Report-

See the report attached.  Everyone in club needs to help more when there’s a game, selling the cards, putting up and taking down of the flags etc.  Although Dave Truby has offered to continue to sponsor the website its felt that although this was a very generous offer the club should look for alternative sponsorship.   The club has also got a section on the Six Bells website.

Treasurers Report-

The club finished the year, with 80 more in the bank than this time last year.  The movement on reserves were as follows –

Opening balance increase        14.76

Income decreased              -73.78

Expenditure decreased      139.00

Total increase in bank balance            79.98

Income, membership increased by £45.00, while the income from cards was down by £90.00 and also the money from raffle/badges/interest etc was down by £30.00.  The decrease in cards is mainly due to the team not doing too well football wise.

Expenditure, was kept well under control and the club spent £564.00 compared to £703.00 last year.

This is very good news for the club and means that there is more money to give back to the community.

Election of Committee-

The Committee for 2009/10 are as follows –

Jimmy Moffatt                        Honorary  Chairman

Catherine O’Connor            Treasurer

George Deans                       Chairman/Secretary

David Heron                           Social Events Organiser

John Daly                                Committee

Subscription and Fees-      

It was decided to keep the fees the same as they were last year, £10.00 for adults, £20.00 for a Family, £5.00 for a junior and £3.00 for an Associate member.  To avoid lots of form filling, existing members renewing their membership will have last years form updated.  Some new forms will be placed on the notice board.  The renewal deadline is the end of August and the membership list will be updated then, those who have not paid will be taken off.

The fixture list will be placed on the notice board and every effort should be made to attend not only to support the team but also the Six Bells.

Ticket Issues-

It was felt that the club should make effort to attend a game as a club for a social outing, they will need to pick a Saturday arrange for flights or transport.    The Association is thinking of doing something similar.

Although short notice, George to check the Celtic Site for next Saturdays game as some members were interested in going.

Charity Donation-

This year a suggestion for the charity donation is the friends of Bicester Cottage Hospital, rather than the money going into the government pot.  It was felt that this money could be used for new furniture for the TV room, tea cups etc. 

Don proposed (although absent) the parish centre, however, it was felt that the money should go somewhere different as they have received this in the past.

Sky Television-

Sky television will be back in the Bells this year, so all the games will be shown.  Everyone was reminded that they should support the pub as much as possible.

Association Meeting/5 a side-

The Central and South West are looking for a club to hold the Jimmy Thompson Trophy 5 a side footie tournament, followed by an Association meeting.  This would be held on a Saturday in September before a Celtic game on a Sunday.  George to come back with a date.  The club decided that it should hold this event, not only would it be publicity for the Bicester Club it could also bring extra revenue to the pub and Bicester area, should any of those taking part in the footie tournament decided to stay and watch the game on the Sunday.

John and Joe will check out the cost of the changing rooms/pitches at Coopers School and the Sports Centre and liaise with David.  Cat and George will ask around to see if they can get a discount on nearby accommodation.

Details will be put on the website and notice boards.

Any other Business-

George read a letter that Ray wrote to the club.  Ray is currently suffering from ill health and is a valued member of the club who normally takes two buses to support the club.  It was agreed that the club would pay petrol expenses in order for Ray to be collected from home to anyone who could collect him. 

Chris Cassidy, is currently doing trials and putting a local team together to play in next years league, although training will commence this year.  He has asked the club for sponsorship of £108.00 (this would be after the charity donation), and in return the team would play under the name of Oxford Shamrocks.  John and Angela are sponsoring the kit and in return the team will drink in the pub.  Home games will be played at Merton. This was agreed and George will contact Chris about who to make the cheques payable to.

George thanked everyone for their time in attending the meeting and the meeting was closed at 1.30.